Privacy Policy

Rostering Systems Limited (“Rosterit,” “we” or “us”) is committed to protecting your privacy. This Privacy Policy explains how information about you or associated with you (“personal information”) is collected, used, and disclosed by Rostering Systems Limited and its affiliates. This Privacy Policy applies to our website and web application for iPhone, Windows, or Android mobile devices (collectively, “our Service”). By accessing or using our Service, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and Terms of Service.

“You” or “Your” means a user of the Service, which could refer to an individual, an employer, an employee associated with an employer account, or any other authorized user of the Service.

What Personal Data We Collect and Why We Collect It

We collect personal information from our users in a variety of ways, including:

Information You Provide

We may collect and store personal information you register for our Service or provide to us in some other manner. For example, when you register with the Service, we collect your name, email address, password, contact information, and employment information. If you are an employer, we also collect information about your business, payment information, and any information you provide about your employees, including your employees’ contact information and pay-scale. We may also collect any communications between you and Rosterit, any information you provide if you take part in any interactive features of the Service, and any other information you provide to us.

Data Collected Through the Use of the Service

After you set up your account, we collect information about how you use the Service and about your actions on the Service, including your work schedule, availability, time records, messages, and comments you make on forums or blog posts.

Information We Receive From Third Parties

From time to time, we may receive information about you from third parties, such as identity verification services, payroll vendors, and other information. We use this information to operate, maintain, and provide to you the features and functionality of the Service.

Google User Data Collection and Use

Rosterit allows users to connect their Google accounts with our Service. We collect and use information from your Google account only as required for the functionality of our Service. Specifically, this may include your name, email address, calendar information, and contact data, depending on the permissions you grant during the Google account connection process. 

We will use your data to provide you with the services you requested (e.g. syncing Rosterit with your Google Calendar). We will not sell your data or transfer/disclose your data to third parties for purposes other than the ones provided, but we may share it with our partners who help us provide our services.

Our use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy, including the Limited Use requirements. We do not share or store Google user data beyond what is necessary for the function of the Service, and any collected data is used only to provide and improve user experience within the Service.

We store your personal information for a period of time that is consistent with our business purposes, as outlined below. When the data retention period expires for a given type of data, we will delete or destroy it.

Security measures are in place to protect the confidentiality of your data, and are outlined below.

Cookies

We and our third-party partners automatically collect certain types of usage information when you visit our Services. This is done through tracking technologies like cookies, web beacons, and similar technology. For example, we collect information about your device, IP address, browser type, and actions you take on our Service.

We use this information to provide, monitor, and improve our Service. You can control cookies through your browser settings. However, disabling cookies may impact the functionality of the Service.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles). Embedded content from other websites behaves in the same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, and monitor your interaction with the embedded content.

Sharing Your Personal Information

We may share your personal information in the instances described below:

• Other members of the Service: Some of your information may be shared with your employer and other employees within the same employer account.
• Third parties with your consent: We may provide an opportunity to share your information with third-party partners.
• Third-party vendors, consultants, and other service providers: We may share your information with service providers who perform services on our behalf.
• In connection with a business transaction: Information may be shared in connection with mergers, acquisitions, or similar business transactions.
• For legal purposes: We may share information as required to comply with the law or protect our rights.

We may also share anonymized and aggregated data that does not directly identify you.

Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our Service. If you deactivate your account, we will remove your information from view by others on the Service, but we may retain your account information internally for legal, operational, or analytical purposes.

Security and Storage of Information

We use a combination of physical, administrative, and technical safeguards to protect the security of your personal information. However, no security system is impenetrable, and we cannot guarantee the security of our systems.

Updates to This Policy

We reserve the right to modify this Policy from time to time. If we make any changes, we will post the updated Policy on this page and update the “Last Revision” date.

---

Last Revision Date: This Policy was last revised on, and effective as of 4 September 2024.